Sponsorship & Exhibition

• Sponsorship/Exhibition packages will be allocated in date order received.
• Preference is given to sponsors in allocating display space until Friday 11 September 2026. From that time allocation will be made in order applications are received.
• In the event critical dates are not adhered to, Taylored Images reserve the right to cancel the agreement and all monies will be forfeited.
• When a credit card is used for the payment of the deposit if the final payment is not received by the due date, Taylored Images is authorised to charge the credit card for the final balance.
• Sponsoring companies understand they will not hold any events or social functions conflicting on the same date or time as official Symposium program sessions or social functions.
• ACES & Taylored Images understand that circumstances can change. At any point prior to the Symposium you are welcome to contact us in writing to nominate a substitute delegate at no extra charge.

Conference Cancellation & refund policy

• A 50% non-refundable deposit is required at the time of booking to secure your sponsorship/exhibition
• Cancellations received before Friday 02 October 2026 will receive a 50% refund on the total sponsorship/exhibition fees.
• No refunds will be issued after Friday 02 October 2026. NonPayment does not constitute cancellation.
• If you have registered to attend and the conference is cancelled due to circumstances out of our control, your registration will be refunded to you.

Disclaimer

• The conference organisers reserve the right to change activities, topics, presenters & locations where necessary.

Force Majeure

• ACES & Taylored Images shall not be liable for any loss caused by the cancellation of the Symposium where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the Symposium despite the intervention or occurrence of any such cause.
• In this clause Force Majeure means circumstances which are beyond the reasonable control of ACES and which are reasonably likely to affect ACES's successful deliver of the Event or would make it inadvisable, impractical, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action (including the declaration of a State of Emergency).
• If, as a result of Force Majeure, ACES cancels the Event/s, ACESshall use the reasonable commercial endeavours to reschedule the Event.
• If ACES is unable to reschedule the Event in accordance, ACES will issue a refund.
• Without prejudice to its obligations ACES accepts no liability and will not be liable for and compensation where the performance of its obligations under this Agreement is affected by Force Majeure.

Payments

• Once sponsorship confirmation has been received via the online booking portal, a confirmation email and tax invoice will be issued.

Insurance

Insurance - All exhibitors are required to have their own insurance to cover them against loss, theft or damage of any equipment or materials used as part of their exhibition. The conference organiser, convenor or venue does not accept responsibility for any loss that may occur.

Disclaimer – The Australian Capital Endsocopy Symposium and Taylored Images act only as organisers of these activities and do not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for inaccuracy, misdescription, delay, damage, personal injury or death.

Privacy Policy – Taylored Images collects your personal information on this registration from for the purpose of processing your conference registration. We will not use it for any other purpose unless specifically defined.